Odissi Odyssey Young Scholars Review: Board Recruitment

2026-09-08

Odissi Odyssey Young Scholars Review

Journal Organization Roles Eligibility and Application Handbook

Purpose

The journal organization gives students structured responsibility for producing the Odissi Odyssey Young Scholars Review. Members learn how an editorial publication functions by selecting ideas, supporting authors, verifying information, editing respectfully, preparing multimedia, documenting the conference, and representing the Review to its community. Leadership is educational: students receive supervision, practice professional standards, and build a portfolio of completed editorial work.

Organization Principles

Inquiry before certainty
Evidence before assumption
Dialogue across difference
Credit for every contributor
Revision as intellectual responsibility
Consent privacy and care
Access through multiple forms of participation
Accountability to readers artists and communities

Organization Structure

The Faculty Director retains responsibility for student safety, legal and institutional compliance, final publication approval, and conflict resolution. Student leaders recommend and execute editorial work within that supervised structure.

Role

Primary responsibilities

Recommended preparation

Faculty Director

Approves policies, selections, sensitive content, permissions, and final publication; supervises adult communication and safeguarding.

Faculty appointment

Student Editor in Chief

Coordinates the editorial calendar, chairs meetings, assigns work, tracks decisions, and represents student editors to the Faculty Director.

Advanced Scholar; prior publication or equivalent leadership

Managing Editor

Maintains deadlines, submission records, meeting notes, version control, and issue readiness.

Strong organization and reliability

Section Editor

Guides articles in research, reviews, interviews, conference reporting, or multimedia from pitch through revision.

Strength in the assigned section

Copyediting Editor

Reviews clarity, grammar, house style, titles, biographies, and formatting while protecting student voice.

Careful reading and language skills

Research and Fact Checking Editor

Verifies names, dates, quotations, translations, credits, claims, citations, and links.

Research and source evaluation

Multimedia and Accessibility Editor

Coordinates authorized images, captions, credits, alt text, transcripts, and accessible presentation.

Media or accessibility interest

Community Engagement Editor

Prepares approved calls, contributor guidance, publication announcements, and relationships with conference participants.

Clear communication and good judgment

Conference Correspondent

Documents approved Odissi Odyssey events and produces timely notes, interviews, or reports.

Observation, note taking, and deadline readiness

Editorial Apprentice

Shadows an editor, completes bounded assignments, and develops readiness for future leadership.

Commitment and willingness to learn

Editorial Board

The Student Editor in Chief, Managing Editor, Section Editors, and selected specialty editors form the Editorial Board. The board recommends themes, reviews pitches, monitors progress, and evaluates each issue after publication. Final decisions involving safety, legal risk, privacy, adult contributors, or contested cultural claims belong to the Faculty Director.

Eligibility Requirements

Applications are welcomed from current members of the Democracy in Plié Scholar Circle and other students invited by the Faculty Director. Selection is based on readiness and fit, not only previous publication experience.

Requirement

Standard

Grade level

Editorial Board roles are generally open to students in Grades 8 through 12. Younger students may apply for Editorial Apprentice roles with faculty and parent or guardian approval.

Standing

Active participation in the Scholar Circle or another approved Odissi Odyssey learning pathway.

Commitment

Ability to attend scheduled meetings, communicate absences, complete assigned work, and meet publication deadlines.

Academic integrity

Commitment to original work, accurate sourcing, transparent AI use, and correction of errors.

Editorial conduct

Ability to give respectful feedback, maintain confidentiality, and collaborate across different backgrounds and artistic perspectives.

Digital responsibility

Use of approved accounts, files, communication channels, and publication systems only.

Permission

Parent or guardian consent for minors, including any separately authorized public biography or image use.

Experience

No prior publication is required for entry-level roles. Senior roles normally require a strong work sample, prior editorial or research experience, or demonstrated leadership.

Expected Time Commitment

Role level

Typical commitment

Term

Editor in Chief or Managing Editor

Two to four hours weekly during active production; scheduled leadership meetings

One academic year

Section or Specialty Editor

One to three hours weekly during assigned article cycles

One semester or academic year

Correspondent

Training plus event coverage and a deadline-based writing assignment

Conference cycle

Editorial Apprentice

Approximately one hour weekly during a supervised assignment

One semester

Members Must Be Able To

Communicate respectfully with students and approved adults.
Separate personal preference from evidence-based editorial judgment.
Protect unpublished drafts, private information, and editorial discussions.
Receive feedback and revise their own work.
Acknowledge conflicts of interest and step away from decisions when necessary.
Ask for help before a deadline or safety concern becomes a crisis.

Application Process

Stage

Applicant action

Decision

1 Review

Read the Student Publication Handbook and this Organization Handbook.

Confirm eligibility and role interest

2 Application

Submit the form, short statements, availability, role choices, and required permission.

Application recorded

3 Work Sample

Provide one piece of writing, research, editing, design, documentation, or leadership evidence.

Readiness evidence

4 Conversation

Participate in a brief interview or group editorial exercise if requested.

Role fit and support needs identified

5 Selection

Faculty Director reviews readiness, balance of roles, reliability, and learning goals.

Offer, alternate role, apprentice placement, or future-cycle invitation

6 Acceptance

Confirm the role, term, meeting schedule, and conduct agreement.

Provisional appointment

7 Onboarding

Complete training in peer review, fact checking, safeguarding, copyright, and workflow.

Active membership

Required Application Materials

Completed application form
First and second role choices
A 150 to 250 word statement explaining your interest and contribution
A 150 to 250 word response to an editorial scenario
One relevant work sample or a description of equivalent experience
Availability and anticipated conflicts
Parent or guardian approval for applicants under 18
Optional request for access support or role accommodations

Selection Criteria

Criterion

Evidence reviewed

Weight

Purpose and Motivation

Understands the Review and identifies a meaningful learning goal

20 percent

Reliability

Provides a realistic commitment and evidence of follow through

20 percent

Editorial Judgment

Responds thoughtfully to evidence, disagreement, confidentiality, and revision

20 percent

Communication and Collaboration

Writes clearly and approaches feedback with respect

15 percent

Role Readiness

Shows relevant skill or a strong plan for learning it

15 percent

Community Contribution

Adds a perspective, practice, knowledge area, or form of participation that strengthens the team

10 percent

The Faculty Director may place a student in a different role from the one requested when that placement better supports the student’s development or the needs of the publication.

Role Selection Guidance

Choose Editor in Chief if you can coordinate people, facilitate meetings, make decisions transparently, and accept responsibility for the whole issue.

Choose Managing Editor if you enjoy schedules, systems, records, reminders, and helping a team finish accurately and on time.

Choose Section Editor if you want to develop ideas and support writers through multiple rounds of revision.

Choose Copyediting if you notice language, organization, consistency, tone, and formatting while respecting an author’s voice.

Choose Research and Fact Checking if you enjoy verifying details, evaluating sources, following citations, and resolving uncertainty.

Choose Multimedia and Accessibility if you want to work with images, captions, transcripts, alt text, page presentation, and authorized media.

Choose Community Engagement if you can communicate clearly, welcome contributors, and represent the Review responsibly.

Choose Conference Correspondent if you can observe closely, take accurate notes, meet short deadlines, and distinguish reporting from promotion.

Choose Editorial Apprentice if you are newer to publication and want guided experience before assuming an independent role.

Appointment and Probation

Appointments begin with a four-week provisional period. During that time, members complete training and one supervised assignment. A member becomes fully active after demonstrating attendance, communication, confidentiality, and completion of the assignment. Roles may be adjusted after the provisional period.

Meetings and Decision Making

Editorial Board meetings use an agenda and written record of decisions.
Editors disclose conflicts of interest before reviewing work by friends, relatives, teachers, or close collaborators.
Content decisions should cite the Review’s standards rather than popularity or personal taste.
When students disagree, the chair summarizes the options, evidence, risks, and areas of agreement before a recommendation.
The Faculty Director makes final decisions involving publication, safety, privacy, permissions, or unresolved disputes.

Performance Review

Members receive a midpoint check-in and an end-of-term review. Feedback addresses reliability, editorial quality, communication, ethical judgment, and growth. Students receive documentation of their role and completed contributions for portfolios when they finish the term in good standing.

Conduct and Accountability

Journal membership is a position of trust. Students handle unpublished work, personal information, artist communication, and decisions that affect other students. Members must follow the Student Publication Handbook and all directions from authorized adults.

Required Conduct

Keep drafts, applications, deliberations, and private contact information confidential.
Use only approved communication channels and include an authorized adult when contacting adult contributors.
Do not publicly criticize, mock, or disclose an author because of a submission or editorial decision.
Do not use an editorial role to favor friends, punish disagreement, or obtain access to artists for personal purposes.
Correct errors promptly and preserve an accurate revision and decision record.
Report safety, harassment, plagiarism, fabrication, privacy, or copyright concerns immediately.

Possible Responses

Depending on the concern, the Faculty Director may provide coaching, require retraining, reassign duties, pause access, establish a performance plan, or end an appointment. Serious safety, harassment, confidentiality, fabrication, or privacy violations may result in immediate removal and referral through applicable school or program procedures.

Recognition and Advancement

Publication masthead credit for completed service
Editorial portfolio documentation
Eligibility for increasing responsibility in later cycles
Consideration for conference panels or presentations
Faculty acknowledgment or certificate when available
Mentorship of incoming apprentices after successful service

Titles are awarded for completed responsibility, not attendance alone. Students should describe their contributions accurately and should not claim authorship, editorial authority, or publication credits they did not earn.

Annual Cycle

Period

Organization activity

Opening cycle

Recruitment, applications, selection, permissions, and onboarding

Editorial cycle one

Pitch review, author assignments, research, peer review, editing, and publication

Conference cycle

Correspondent preparation, approved interviews, event documentation, and timely reports

Editorial cycle two

Longer research pieces, multimedia work, or special issue development

Closing cycle

Issue assessment, portfolio records, leadership transition, and recommendations

Student Application Form

Student name and approved publication name

________________________________________________________________________________

Grade school and Scholar Circle

________________________________________________________________________________

Student email through approved channel

________________________________________________________________________________

Parent or guardian contact

________________________________________________________________________________

First choice role and why

________________________________________________________________________________

Second choice role and why

________________________________________________________________________________

What do you hope to learn

________________________________________________________________________________

What experience or perspective would you contribute

________________________________________________________________________________

Weekly availability and known conflicts

________________________________________________________________________________

Access support or accommodations requested optional

________________________________________________________________________________

Application Statements

Interest statement Explain in 150 to 250 words why you want to join the journal organization and how the role connects with your work in Democracy in Plie

________________________________________________________________________________

Editorial Scenario

An author submits an enthusiastic performance review containing an important factual error, an unsupported cultural generalization, and a photograph without documented permission. The author is your friend and says corrections will weaken the article. In 150 to 250 words, explain what you would do, whom you would consult, and which publication standards should guide the decision.

________________________________________________________________________________

Application Checklist and Agreement

I read the Student Publication Handbook.
I read this Journal Organization Handbook.
I selected two possible roles.
I completed both written statements.
I attached or described one relevant work sample.
I disclosed my availability and foreseeable conflicts.
My parent or guardian completed the required permission.
I understand that selection and role placement are not guaranteed.

Applicant Agreement

I affirm that the application is my own work and accurately describes my experience and availability. If selected, I agree to meet deadlines, communicate respectfully, protect confidentiality and private information, disclose conflicts of interest, follow approved communication practices, complete required training, and accept faculty supervision. I understand that journal leadership is a responsibility and learning opportunity rather than a personal platform.

Student printed name

________________________________________________________________________________

Student signature and date

________________________________________________________________________________

Parent or guardian printed name

________________________________________________________________________________

Parent or guardian signature and date

________________________________________________________________________________

Faculty decision and role placement

________________________________________________________________________________

Faculty signature and date

________________________________________________________________________________

Faculty Use

Decision

Role

Term

Conditions or supports

Accept Waitlist Future cycle

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